Ethics Statement
Research reported at ECAI and LUHME workshop should avoid harm, be honest and trustworthy, fair and non-discriminatory, and respect privacy and intellectual property.
Where relevant, authors can include in the main body of their paper, or on the reference page, a short ethics statement that addresses ethical issues regarding the research being reported and the broader ethical impact of the work.
Reviewers will be asked to flag possible violations of relevant ethical principles. Such flagged submissions will be reviewed by a senior member of the programme committee. Authors may be required to revise their paper to include a discussion of possible ethical concerns and their mitigation.
Submission Instructions
Papers must be written in English, be prepared for double-blind review using the ECAI LaTeX template, and not exceed 7 pages (not including references).
Excessive use of typesetting tricks to make things fit is not permitted. Please do not modify the style files or layout parameters.
You can resubmit any number of times until the submission deadline.
Policies
ECAI subscribes to the European Code of Conduct for Research Integrity. By submitting to ECAI and LUHME workshop you confirm that you are aware of and accept the following specific policies:
- Originality: Submissions must not have substantial overlap in either contribution or text with work previously accepted for publication as a full paper in another archival forum. Papers at workshops without archival proceedings and preprints are fine.
- Concurrent submission: We recognise the significant strain on the scientific community caused by the needs of peer review. Therefore, the work you submit must not be under review elsewhere at any time between submission and notification.
- Anonymity: Reviewing for LUHME workshop is double-blind, meaning that reviewers should not be aware of the identity of the authors of the papers they review. As an author you must make a reasonable effort to ensure that this is possible. Specifically, use the “doubleblind” option of the LaTeX template and do not include any acknowledgements in your submission. Cite your own prior work where appropriate, but do so in the third rather than the first person (that is, write, for instance, “Turing et al. [42] have shown …” rather than “We have shown … [42]”).
- Links: Papers must not include pointers to supplementary material on the web, not even when that supplementary material has been fully anonymised, as we would be unable to ensure that it remains unaltered throughout the reviewing period.
- Social media: Actively promoting a paper on social media channels while it is undergoing double-blind review is discouraged.
- Reproducibility: Reviewers will be instructed to pay close attention to reproducibility of results where appropriate and you should submit relevant code and data as supplementary material whenever feasible.
- Information sharing: Submissions will be treated confidentially. However, papers, author information, and reviews may be shared with the organisers of other AI conferences to identify duplicate submissions and to limit duplicate reviewing efforts.
- Abstracts: Abstracts are central for the assignment of reviewers. Therefore, they must not be altered in any significant way after the abstract submission deadline. In particular, submitting “placeholder abstracts” is not admissible.
- Authorship: All individuals, and only those, who have made significant contributions to a paper should be listed as authors in the submission system. We will not permit adding or removing authors to a paper after the submission deadline. Please also ensure that the order of authors is correct at submission time.
- Submission limit: No individual may be listed as an author for more than 8 separate submissions.
- Generative AI: The use of AI systems to generate text for inclusion in an LUHME workshop submission is only allowed if its role is properly documented in the manuscript (e.g., when reporting on experiments on such systems). However, the use of AI-powered systems to assist with the polishing of human-authored text is permissible.
- Attendance: At least one author of each accepted paper must register for the conference by the early registration deadline with the intention of presenting the paper at the workshop. This is a prerequisite for inclusion in the proceedings.
- Reviewing: Authors may be called upon to help with reviewing papers for LUHME workshop. This does not apply to individuals who already are serving on the PC or who are not yet qualified to serve on the PC (such as students). Waivers will be granted in exceptional circumstances (such as parental leave).